Country Clearance

The Office of Defense Cooperation, Netherlands handles personnel country clearance pertaining to materiel support and visits. US industry and military personnel must submit a country clearance/request for visit 30 days prior to visiting military and/or industrial sites within the Netherlands. This is achieved by submitting a country clearance/request for visit through this office. ODC will coordinate all visit requests with the Netherlands Ministry of Defense (MoD). Country clearance for military aircraft and/or equipment is handled through the Defense Attaché Office.

Personnel Clearance Process

Review the Netherlands portion of the Foreign Clearance Guide (DoD 4500.54-G) and complete your Country Clearance Request accordingly.

Request for visits may be submitted through the Aircraft and Personnel Automated Clearance System (APACS). All requests should be submitted at least 30 days prior to the visit.

The Aircraft and Personnel Automated Clearance System (APACS) is found at https://apacs.dtic.mil/apacs/

Replies to visit requests will be sent from the ODC using the same method as received.

Top Six Mistakes in Requesting a Country Clearance

1. Failure to provide precise location information. Organization, name, city and correct address are needed.
2. Failure to meet time requirements for submitting clearance requests. Thirty (30) days is the minimum lead time.
3. Omitting visitors date of birth, place of birth, clearance level and passport number.
4. Failure to provide a Point of Contact (POC) in the Netherlands. The Netherland's POC will pass your visit information to the organization's security office. Visit requests cannot be forwarded to organizations without a POC name, phone and fax number.
5. Failure to provide a correct phone and fax number of the requesting agency.
6. Failure to previously inform your host of your visit and visit details/itinerary.

Points of Contact

Mrs. Suzette Trejo, ODC Office Manager

Telephone:  +31-70-310-2282
Fax:  +31-70-364-8330
E-mail:  TrejoSM@state.gov